Môi trường thúc đẩy sự sáng tạo,
con người VNG cởi mở chào đón
những ai dám đón nhận thách
thức để theo đuổi đam mê.

Executive Assistant to CTO

Mã vị trí: 21-HR PY-0883
Nơi làm việc: Tp.Hồ Chí Minh
Lương: Thỏa thuận

Mô tả công việc

Calendar management:

· Create all meetings required by the CTO;

· Validate that all meetings that require the CTO’s attention include a specified agenda, location details, and any call in or video details. If meetings requests do not include an agenda request should be made to the sender for more information;

· Have the responsibility to understand the priorities of the various meetings and rearrange schedules as needed;

· Monitor scheduled calendars: confirm the days agenda, check for conflicts, and communicate with the CTO in case of any issues/ changes;

· Follow up meetings, EA should reach out to the team members to make sure they come prepared or else have the discussed rescheduled;

· Color coding for Outlook calendars;

Staff meetings:

The EA plays a large role in the regular staff meetings, town halls, and other recurring meetings driven by the CTO to help improve communication. Key responsibilities include:

· Agenda - EA should reach out to the attendees of the staff meeting a few days before the event to collate the various topics of discussion;

· Meeting minutes - Discussions, decisions, and actions should be documented and posted on the team site. Follow ups should happen as needed;

· Sometimes the EA will own the communication of topics that are company wide and that get reinforced in the meeting;

· Location & logistics

Scheduling Cadence:

· Staff meetings - weekly - meeting of CTO direct leadership team and special guests from time to time;

· Townhalls - Quarterly - Meeting with the entire Engineering/PMO organization to talk about business priorities

· Monthly meetings with groups of team members of various levels for an ad hoc “coffee chat”;

· Office hours - TBD - regular time that the CTO is available for questions from the entire team. Coordinate a call / zoom / along with a place to capture anonymous questions in advance and during the call;

General support needs:

· Occasional need for water/coffee/tea/lunch during busy times;

· Translation support in documents as needed;

· Support for direct reports and engineering staff as required;

· Travel arrangements for any business travel;

· Support recognition efforts of CTO for key staff;

· Meetups - Hosting of afterhours meet up for tech community beyond VNG;

· Printing of documents as needed;

· Support in general paperwork, regular reporting, and metrics;

· Action tracking for key staff;

Yêu cầu

· Have at least 2 years of working experience as an executive assistant or other relevant administrative support experience;

· Have working experience in Technology Industry is advance;

· Good English is a must;

· Excellent in MS Office tools;

· Ability to multitask and prioritize tasks;

· Excellent at time management skills;

· Strong at organizational skills, critical thinking, and effective written and verbal communication skills are needed. Proven success in working in a diverse, multi-cultural environment is required;

· Must be able to meet deadlines in a fast-paced quickly changing environment;

· A proactive approach to problem-solving with strong decision-making skills;

· Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information




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