Admin Executive, Data Center

About Role:

We are seeking a highly organized and detail-oriented professional to oversee the day-to-day facilities management and operational functions within our Data Center. This role is responsible for ensuring a clean, well-maintained, and efficient environment for our critical IT infrastructure and staff.

The ideal candidate will possess strong administrative, communication, and problem-solving skills, with a focus on maintaining a positive and productive work environment.

1. Facilities & Vendor Management

-Oversee daily facility services, including cleaning, landscaping, pest control, office amenities and building-related systems

-Coordinate with vendors, building management and security teams to ensure service quality and smooth DC operations.

2. Administration & Operational Support

-Manage daily administrative activities, including office supplies, correspondence, visitor coordination, catering and employee support

-Handle administrative expenses, invoice collection, budget tracking and expense reporting

-Coordinate internal events, meetings, training sessions and business travel arrangements

-Develop and maintain administrative procedures to improve operational efficiency.

3. Document Control & Compliance

-Manage physical and digital documents, including filing, version control, distribution and record maintenance

-Ensure document accuracy, confidentiality, access control and compliance with internal standards

·     -Support document retrieval, reporting and audit preparation for internal teams and management.

• Bachelor's degree in Business Administration or a related field
• Minimum 5 years of experience in office administration, facilities coordination or operational support
• Strong organizational, multitasking, problem-solving and vendor management skills
• Detail-oriented, proactive and able to work independently in a fast-paced environment
• Proficient in MS Office and document management systems
• Strong written and verbal communication skills in English.