Event Operations Collaborator, Business Operations

ABOUT THE ROLE

As a Event Operations Collaborator, you will take ownership of event execution, vendor coordination, and day today brand operations. You will work closely with the team to bring internal events, CSR initiatives, and branding campaigns to life from planning to post event reporting.

MAIN RESPONSIBILITIES

Event & CSR Operations

–     Create and implement event plans and concepts for CBC projects, including VNG's branding and marketing initiatives

–     Collaborate with team members to execute employee projects, talent engagement activities, and community campaigns

–     Manage end-to-end event operations: logistics, vendor coordination, budgeting, invoicing, and post-event reporting

–     Develop event feedback surveys for continuous improvement

–     Obtain necessary event permits and handle ad-hoc tasks as required

Vendor & Partnership Management

–     Liaise and negotiate with vendors and suppliers throughout event production

–     Negotiate community sponsorship deals and manage partnership contracts

Merchandise & POSM Support

–     Support merchandise and POSM operations including inventory tracking, vendor coordination, and basic store management

–     Assist in coordinating production with suppliers and internal teams as needed

Budget & Administration

–     Handle budgeting, invoicing, and payment processing for projects and events

–     Prepare contracts, process e-forms, and follow company documentation procedures

–     Provide administrative support including scheduling, meeting coordination, and internal follow-ups (~20% of the role)

Reporting & Compliance

–     Track and report on KPIs for events and community engagement initiatives

–     Ensure all regulatory requirements and event permits are fulfilled

REQUIREMENTS

–     Experience in event management, brand operations, or a related field

–     Strong project management and stakeholder coordination skills

–     Good writing and communication skills

–     Proactive mindset with high ownership you take initiative and follow through

–     Strong sense of responsibility: detail-oriented, organized, and reliable under deadlines

–     Good time management and interpersonal skills

–     Proficiency in Microsoft Office (Word, Excel, PowerPoint)