Event Collaborator, Business Operations

AI Academy is looking for a proactive and detail-oriented Event Operations Associate to support the delivery of training programs, workshops, and community events. This role is responsible for coordinating event logistics, handling administrative processes, and supporting on-site execution to ensure smooth and professional participant experiences. You'll play a key role behind the scenes in delivering impactful learning experiences, helping aspiring AI talent connect, learn, and grow through high-quality training programs and community events.

Key Responsibilities

• Support AI Academy Program Manager to coordinate and prepare logistics for training programs, workshops, online and offline events.
• Manage participant registration, attendance tracking, and event communications.
• Prepare and process event-related paperwork, including purchase requests, contracts, payments, and reimbursement documents.
• Coordinate with external and internal stakeholders to ensure event readiness.
• Provide on-site support during events, including setup, registration, and issue resolution.
• Maintain event records, documentation, and operational trackers.
• Support post-event reporting, feedback collection, and administrative follow-up.

• Bachelor's degree in Business Administration, Hospitality, Event Management, Communications, or related fields.
• Less than 2 years of experience in event coordination, administration, operations, or a related role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Good communication and coordination skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience supporting training programs, workshops, student activities, or corporate events is a plus.