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PMO cum Executive Assistant, Digital Business

OfficialBusiness OperationsAdministration25-VBU-2725
locationtp.hồ chí minh
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Mô tả công việc

We are looking for a proactive and detail-oriented PMO cum Executive Assistant (EA) to support the CEO in day-to-day operations and strategic management tasks. This role involves not only handling administrative duties but also driving coordination, follow-ups, and cross-functional execution... This is a hybrid role combining administrative excellence with project management skills — ideal for someone who thrives at the intersection of communication, execution, and strategic support.

Key Responsibilities:

1. Project & Operation
  • Act as the communication hub between the CEO and internal/external stakeholders
  • Coordinate and monitor strategic projects or cross-functional initiatives led or sponsored by the CEO
  • Support operational initiatives led by the CEO, including process improvements and system implementations
  • Ensure alignment of tasks delegated by the CEO to relevant functions and monitor completion status
  • Follow operational efficiency by helping streamline processes and flagging areas for improvement
2. Executive & Administration
  • Manage the CEO’s calendar, meetings, and communications with high attention to detail and confidentiality
  • Organize and coordinate international/domestic travel including visa arrangements, flight bookings, accommodation, and itineraries
  • Prepare briefing notes, meeting agendas, and documentation for internal and external meetings
  • Handle sensitive information with a high degree of confidentiality and professionalism

Yêu cầu

  • Bachelor's degree in business administration, communication, or a related field
  • At least 5 years of experience in a Project Manager/ Project Coordinator role supporting senior leadership, and 3-5 years of experience in an Executive Assistant role
  • Excellent verbal and written communication skills in English and Vietnamese
  • Strong organization and prioritization skills
  • Resourceful and problem-solving skills, be able to meet deadlines in a fast-paced quickly changing environment
  • High attention to detail, discretion, and resilience in a fast-paced environment
  • Attention to detail, be able to work independently as well as teamwork
Preferred:
  • Experience working in tech, security, or fast-scaling organizations
  • Knowledge of project coordination or basic project management frameworks
  • Availability outside of standard hours for time-sensitive needs